“The best government is the government closest to its people”
Staff
| County Clerk | Jill Locke | |
| First Deputy | Kealee Romero | |
| Purchasing Agent | Sydney Richardson | |
| Land Records Supervisor | Trish Bailey | |
| Land Records Deputies | Kari Molder
Kristine Lindamood Peyton Briscoe |
|
| Finance Clerk | Jennifer Layman | |
| Purchasing Deputy | Jordan Pruitt |
NEW LAWS TAKE EFFECT NOVEMBER 1ST 2024
- Exemption for Affidavit of Land Ownership – The exemption needs to be shown on the face of the deed
- Margin Requirements – top margin is required to be 2 inches and all other margins must be at least 1 inch
Resources
- County Clerk Fee Schedule
- County Clerk Forms
- Documentary Tax Stamp Exemptions
- Affidavit of Land Ownership Exemptions
- Oklahoma Documentary Stamp Value Chart
- Instrument Codes
- Plat Map Requirements
- No certificate of occupancy or code requirement
- Tort Claim
- E-filing
Simplefile (800) 460-5657
CSC (866) 652-0111
- Online Records
Property Alert System 
The Grady County Clerk together with Kellpro, Inc. is offering free monitoring of recordings made in the County Clerk’s Office. This monitoring system will send an email alert to you if a document, such as a deed or lien, is recorded with your name or property legal description. You must register for a FREE account to be able to receive monitoring. It is important to note that this service will not prevent a fraudulent recording. The service is intended to immediately notify you of a recording enabling you to determine its legitimacy. Should a fraudulent document be recorded, you will be able to immediately take legal action to correct. Property Alert Registration Instructions 1. Go to OKCountyRecords.com. 2. Select the county in which you live. 3. In the Search box input your name or legal description, click search. 4. At the results screen click the blue “Monitor” button on the left side of the screen. This will take you to a login screen. 5. To create a new account, click on ‘sign up for new account’. Follow the steps provided to create your FREE account. 6. You will be able to choose how often you want to receive email alerts. Now, you will receive emails on any newly recorded document for the searches you are monitoring. 7. You have the ability to monitor as many searches as you need/want. We suggest searching and monitoring both your name and legal description. 8. Remember that there may be more than one person with the same name. You may find it necessary to include middle name or initial to distinguish between people. **If you have questions about anything you find we suggest you speak with a title company or attorney. Printable Property Alert Registration Instructions
Frequently Asked Questions
1. What does the County Clerk’s Office do?
County Clerk is the “Recorder” for the County. Documents such as Warranty Deeds, Mortgages, Oil & Gas Leases. County Clerk also handles the County’s Accounts Payables, Payroll & Purchasing.
2. What are the filing/recording fees?
Recording fees are $18 first page ($8 recording + $10 preservation) and $2 each page thereafter, per document. Document must conform or fees are higher- $25.00 for the first page, $10.00 for each additional page, & $10.00 for Preservation Fee. We accept Cash, Check (if you provide correct address and a current phone #). We DO NOT accept temporary checks.
3. What makes a document conform?
The document must have a 2-inch margin at the top and 1-inch margin on the other 3 sides. It must be legible and in dark print form.
4. What are documentary stamps?
Documentary Stamps are required on all deeds or transactions of deeds that money or consideration is involved, please note that every instrument presented for filing must either pay documentary stamps or include the exemption on the instrument. The fee is $1.50 per thousand and we have a chart showing the various amounts. We also recommend a bill of sale or contract of the proof of sale.
5. Are military records filed in the County Clerk’s Office and are they public record?
All military discharge records or DD 214’s are filed in the County Clerk’s Office and in the County that the party resides in. Military Records are not public record except to the veteran, his/her spouse, his/her children, Veteran’s Administration, or court ordered document granting said permission.
6 Are your records on-line?
Yes. The website is www.okcountyrecords.com Certain fees apply on this site, so please follow instructions closely.
7. Are any of your records on computer?
We have our land records on computer from 1929 to present.
8. How much are copies and what is a certified copy?
Copies are $1.00 per page and certified copies are $1.00 per document. Certified copies are stamped and sealed with the County Clerk’s seal. Certified copies are as good as the original and verifies that it is true and certified recorded document. Please note that nothing can be added or changed to a certified copy and refiled.
9. Can a copy of a document be filed?
The document must either be an original with original signatures and also be notarized, or be a certified copy of an original document.
10. What is the time factor in filing documents?
Records that are brought to the County Clerk’s Office from 8 am to 4 pm will be filed that day. Anything presented for filling after 4 pm will be filed the following day. Process time in returning the document to the said party is 7 to 10 days. We do not keep the original, we scan it. Currently, due to lack of storage, we no longer make books for the shelf. We stopped at Book 4000. However, we have all images in our system, on-line & archived and backed-up 2 different ways.